And for ideas to become real, they don’t need systems…but to scale or offload you, they definitely need systems – and efficient systems at that.
Systems…I love them…I’m a systems type-of-guy.
Why? Because they help produce:
- Repeatable Results
- Time savings
A few months ago I was texting a few of my buddies over at onefleshawaking.com, and we were “talking” about how to build efficient systems, to become more effective, to save time, etc.
In the process of texting, I came up with a great way to develop the systems around an idea, a business, your life, anything.
It’s a great acronym, very easy to remember. So easy even a baby can remember the acronym.
It’s called DADA. After all, I’m a dad; if I was a mom, I’d probably come up with something around MAMA!!
Build Your Business with Efficient Systems
So let’s define what DADA stands for.
D = Delete.
A = Automate.
D = Delegate.
A = Accelerate.
To faster build your business, Delete what isn’t necessary in a particular portion of your business and/or process. It’s simply a waste of time to improve something that doesn’t really need to be done.
Now to figure out what to delete, ask yourself these questions:
- What are all of the steps I’m doing in this process?
- Why do I really need to do a particular step?
- Who am I doing if for?
- About how long does it take?
- What will happen if I don’t do it, and then can I live with the consequences?
- Can I do it less frequently and still get the same results?
- Do I hate having to do it?
- Is this something that might be easy to automate or delegate?
My guess is that most of the steps you have in a process will still have to be done, but what these questions will help with is identifying what to make more efficient right away.
For example, why spend much time figuring out how to eliminate a step or two if it takes such little time? Maybe as you tweak the process, you can do this. But not at the beginning.
Or maybe there is something you just hate to do. Target that right away.
I have a bunch of Christmas light sets that are half-lit. They are cluttering my work bench and my garage interfering with efficiencies in honey-dos.
– as I write this, it’s time to throw them out. It’s not worth my time to repair them.
Now that you’ve got a task you know needs some work so you can have a more efficient system, It’s time to consider automation.
The idea behind Automate is to create an efficient system (gosh, I love that word!) to reduce the amount of manual labor in that portion of your business and/or process that you’ve identified needs some work.
You don’t want to hand this over to someone to do before you’ve figured out how to Automate it.
Ask yourself these questions:
- Is anyone else in the world doing this task? And have they automated it?
- What does an internet search say?
- Do I know anyone who might be needing this automated or who has figured this out?
- What is the cost benefit to automated it versus doing it manually?
- Can I achieve more predictable results by automating it?
A great way to Automate the nurturing of a sales pipeline, or to deliver education to your customers, is through email auto responders:
- Write them once and set them up to go out on autopilot with one of the email marketing systems.
- You can use this to let people know about coupons, specials, etc.
One thing to consider: the automation process could also involve people, ideally people that don’t earn as much as you. So just because technology can’t do it all for you, don’t give up – use a combination of technology and people.
- part of the automation can be people doing things in a systematic and prescribed way (think McDonald’s).
The next step is to Delegate. This means letting the system run on its own or turning it over to someone else.
Because you want to do more and more of what only you can do, and either delete, automate, or delegate the rest.
- Hire a manager to oversee the systems you have in place.
- Don’t do your own website maintenance as you should be out getting clients or doing something only you can do.
The below quote is pretty accurate:
A business is a commercial, profitable enterprise that works without you.Dan Lok, author of several business books and courses, on the definition of a business
There are two gems of wisdom in that statement which you should ponder:
- “Profitable enterprise”
- “Works without you”
The final item in the DADA sequence is to Accelerate the process. Ask
- How what you’ve setup can scale
- How it can become even more efficient.
- Should you move to the next step in the process you identified in the delete section.
- Should you start examining another system or process in your life or business.
Then start the DADA process over.
When you do DADA on one part of your process, you’re starting to build momentum: Seize on that momentum and do another part!
Yes, this is work. But building your business can best be done by the creation of efficient systems.
Let DADA be the framework for you and over time you’ll have a business and life to envy.